Required documents for registering an Amazon Seller account

We receive many inquiries regarding the documents required during the registration of an Amazon Seller account. We have decided to gather this information so that every new Amazon seller can find out what documents are needed before opening an Amazon Seller Central account.

Before registering an Amazon Seller account

Firstly, being an Amazon seller is only possible for businesses. Individuals cannot sell on Amazon. If you run a business, it does not matter whether it is a sole proprietorship, a limited liability company, or a joint-stock company; all forms are acceptable.

Before you start the account setup process, go through the checklist below and ensure you have all the items/information listed below:

Company data preferably from a current extract from CEIDG or KRS

Data of the individuals who own/legally represent the company

Data of the person who will be the main contact and manager of the account

Data of the individuals who will receive permissions as additional users of the account

Information regarding the corporate bank account

A credit/debit card

Email address for account registration

2 mobile phone numbers needed for account verification

Required documents for registering an Amazon Seller account for a sole proprietorship.

To begin with, we will tell you what documents you need to register a seller account while running a business. In the next paragraph, we will add information about what additional documents will be required for Companies. So, when running a business and wanting to set up an Amazon account, you need:

An extract from CEIDG not older than 3 months from the date of account opening. It is best to copy the data from this document exactly as required on the Seller Central side, so everything matches 1 to 1. Do not shorten the company name, do not use abbreviations or substitutions. If the street field states Aleja Generała Sikorskiego, do not change it to ul. gen. Sikorskiego, etc. Depending on many variables, sometimes Amazon may not ask for the CEIDG extract in electronic form, but often they do not. If we receive a request to send it, usually a Polish language version is sufficient; however, it increasingly happens that we receive information stating "Invalid Document," at which point you must send its translation. The translation does not need to be certified, but it is important for it to be done by a professional translator and preferably stamped. The preferred file format is .pdf.

A document of identity for the person managing the account, known as the "Primary Contact." For several months now, a separate scan of both sides of the identity document has been required - one file for the front and a separate file for the back of the document. In the case of a passport, a scan of the page with the photo is sufficient. Make sure the scan is legible. If you have an old identity document that shows your place of residence, it is important that this address matches the address provided during account registration and on the document confirming the place of residence, as explained below.

A document confirming the place of residence. This part often surprises new sellers and frequently causes a lot of problems. The confirmation of the address pertains to the person who is the "Primary Contact" and not the company address. Amazon wants confirmation that the information regarding the individual managing the Amazon account is accurate. Acceptable proofs of address can include: A utility bill (for electricity, gas, water, telephone, or cable television). It is important that the bill displays the first and last name of the person as well as the address and that this information aligns with the data provided during account registration. You may obscure sensitive information such as customer number, PESEL, invoice amount, but you cannot alter the file itself, meaning you cannot change its records. If you want to obscure some information, simply print the bill, redact the sensitive data, scan it, and attach it in this form to Seller Central.

Alternatively, you can attach a bank statement as confirmation of the data of the person managing the account. As above, you can obscure the account number, balance, etc.

An extract from the business account. There are several ways to confirm a bank account, and one of them is indeed to send an extract from the account. This pertains to the business account where funds from Amazon will be transferred. It is important that the data matches the company data provided during account registration. Just like with the bill, you can remove sensitive information such as the balance or transaction details.

Documents required for Amazon Seller for Companies

Of course, when it comes to company data, we use an extract from KRS, also not older than 3 months.

In addition to the above-mentioned documents, you will also need the following documents.

Data of the individuals representing the company or its co-owners, known as Beneficial Owners. If the company’s Management/owners are numerous, you will need the data of all these individuals. This includes basic information such as: First name, Last name, address of residence, date of birth, and identity document or passport number.

Scans of the identity documents of the co-owners/management. Just like in the case of sole proprietorships, a scan of the identity document/passport in .pdf form is required. Fortunately, there are no bills required to confirm the addresses of these individuals.

Letter of Authorisation. If the person responsible for managing the account is not a member of the management or a co-owner, Amazon will request a letter confirming that this individual is authorized by the company to represent its interests on Amazon. It is important that such a letter is issued on the company’s letterhead and signed by an individual from the company's representation.

Users "Secondary Users" of Amazon Seller Central

OK, your account is already operational. It’s time to assign tasks and accesses. If you want other people to have access to the account, you can grant them such access and specify the extent of their access to individual sections of the account.

Each Secondary User, after creating an account, will need to provide their basic data, which you must enter from the main account. This basic data includes: First name, last name, date of birth, identity document number and address of residence. Additionally, if you grant this user permissions to process refunds to customers and to carry out withdrawals from the Amazon account to the bank account, a scan of their identity document and a bill confirming their residence address will also be necessary - see above.

Summary

It is important to prepare most of the documents listed above in advance, before setting up your account, so that nothing surprises us during its activation. If we do not provide the required documents or if they are incorrect, even before starting sales, we risk a partial account block.

Prepare all scans preferably as .pdf files and ensure that they are legible and the files do not exceed 10MB in size.

If you are registering your sales account as a foundation, the required documents will differ from those listed above.

The above information is current as of September 2019, and Amazon changes dynamically, so make sure before activating your account that the list of required documents is still up to date, or contact us - we are happy to help.

We share what we know and want Polish sellers to grow their business on Amazon dynamically. If you have any comments or updates regarding the above, please share them below this entry. Be part of the Go2Market Community.

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